What is contained within the Utilities folder and how do we use these tools on a Mac?
With each version of the operating system, Apple seeks to make the use of their products easier. An example is the way they have attached the Utilities folder within the Applications folder, which contains various built-in tools designed to optimize computer performance. In the folder, you can find apps to monitor the status of Mac resource usage and access diagnostic tools and utilities such as Disk Utility (these are useful when attempting to solve randomly-occurring problems relating to the startup disk or even external storage devices). Despite these helpful features, many users are unaware of the existence and potential use of these essential applications.
This situation is usually the result of the often flawless and stable performance of their Apple products. Nevertheless, knowing which kind of tools and functions are available is the best prevention against possible future issues when glitches or errors might occur. Following the idea that all Mac owners should be aware of available Mac operating system tools and how they are used, we produced this article to describe all applications that are delivered with the operating system. Hopefully, this knowledge will help you to solve minor issues in future by using the built-in tools to address software-related problems. These applications might even help when encountering certain hardware bugs. Finally, some diagnostic tools check to ascertain if the problem is actually with your computer hardware, thus eliminating time needlessly looking for software issues. This article describes all default tools within the utilities folder of your operating system.
Table of Contents:
- What is Utilities folder?
- Activity Monitor
- AirPort Utility
- Audio MIDI Setup
- Bluetooth File Exchange
- Bootcamp Assistant
- ColorSync Utility
- Digital Color Meter
- Disk Utility
- Keychain Access
- Migration Assistant
- Script Editor
- System Information
- VoiceOver Utility
- Struggling to find your Utilities folder?
What is the Utilities folder?
By studying various technical support forums, we have noticed that users who have recently joined the Mac world look for a clear explanation of the folder named 'Utilities'. A number of these people have even attempted to delete the folder, but failed, since Apple includes measures to prevent the loss of various tools due to mistakes by users or lack of knowledge. To be clear, this folder stores most built-in tools designed to help computer owners solve issues and access the full functionality of the Mac operating system.
We begin with one of the most frequently used tools, which is essentially a monitor of Mac performance. Within this application, you can study processors (CPU), Memory (RAM), Disk (HDD/SSD), Network (ethernet/Wi-Fi), and Energy load and usage. Also, detailed information about each process, its commitment of each resource, the user that launched the process, and some other basic information. Referring to this information is an essential step when you suspect that there is a problem with the Mac (such as reduced performance). Furthermore, analyzing the list of processes and commitment of resources might help to diagnose the problem. The Energy tab might help to increase battery uptime by considering the termination of certain processes that consume the most energy. For recent switchers from Windows to Mac, this is effectively Mac's Task Manager. In addition, Activity Monitor offers additional functions such as monitor CPU, Disk, or Network usage within Dock icon, and also the 'Force Quit' option, which is useful when encountering frozen applications. Detailed information about Activity Monitor can be found in this article.
This application is essentially the software designed to manage Apple routers. If you own an Apple router, you will need to use the AirPort utility to set it up, change its name and manage the network, as well as manage storage in TimeCapsule. If you are not using one of Apple's routers, you can skip this application.
Audio MIDI Setup
MIDI (Musical Instrument Digital Interface) is the protocol used to connect electrical musical instruments with computers. This tool provides access to instruments and audio devices connected to their Macs. Furthermore, within this application you can control input and output parameters for each device. As well as the AirPort application, this tool is orientated to a specific group of users - these options should be visible to that group, otherwise you can simply skip this application.
Bluetooth File Exchange
This application helps to easily share files via Bluetooth. To share files from a Mac to any other device (that has an activated Bluetooth service and capable of receiving files), launch the Bluetooth File Exchange application, select the file from your computer and click Send. Then, select the device from the list of all detected device in range and click Send again. This is one of the easiest ways to share files without using external storage or Internet access between separate devices (for example, between Mac and Windows computers).
This tool simulates multiple operating systems within a Mac computer. Using this app allows you to create a partition on the hard drive that will be compatible with the Windows operating system. It will download the latest Windows support software from Apple servers, and then you will need a Windows ISO image file required to create a bootable Windows installation USB drive. Follow the on-screen instructions to complete setup. After you complete the installation, whenever you turn on the Mac, hold down the Option key and you can access a menu to choose between macOS and Windows operating systems. This option might be useful for users who work with specific software that is not always compatible with Mac computers.
This application allows you to modify various color profiles, whether on a Mac or connected devices. If you are able to understand the color scheme displayed within the app, you can create your own unique profiles. This application contains a feature called 'calculator', essentially a color code converter between separate formats. For example, if you have the color code in RGB system units, you can easily determine the equivalent code for the HSV system and others. Note: if you do not understand those schemes within the Profiles tab, be aware that modifying them might result in black text on a black background, and it will then be difficult to revert the changes.
Console monitors all activities on the system as well as activity from any synced iOS devices, such as iPhone and Apple Watch. This tool displays a great deal of technical information and helps to diagnose computer problems, however, it could be too advanced for many regular users and thus of limited help. Furthermore, this app simply displays information and cannot activity make changes to affect computer performance. So for regular users, it can be used without danger of causing system problems and for advanced users (technicians, developers), it is a crucial tool for problem diagnosis.
Digital Color Meter
By launching this application you turn your mouse pointer into a magnifying glass that zooms everything that you hover over. In the zoomed image, you see pixels and the exact color and RGB code. The size of the magnifying glass that detects color can be changed by adjusting the Aperture Size from 1x1 pixels to 11x11 pixels. While aperture size is set to several pixels the Digital Color Meter displays the average color. This application is a similar to Adobe Illustrator's and Photoshop's color picker function. This application is useful to easily choose the best colors for a project.
Disk Utility is often described as the most important tool within the Utilities folder, since it is a primary tool for managing all drives connected to your computer, including the internal hard disk. Using this application you can reformat and erase disks, create disk images, create new drives including DMG type files, partition drives, and make RAIDS. The most frequently-used function is First aid, a diagnostic feature that also attempts to repair drives. If you encounter issues related to the startup disk or other drives, the First Aid function should be the first way solve the problem. If, however, you are not familiar with the other functions of Disk Utility, do not use them without first creating a backup to prevent possible data loss.
This application is similar to the Mac built-in screenshot feature, and is surprisingly is still available. If you're not a fan of keyboard shortcuts, this application might be useful. Furthermore, it contains a timed screenshot function (which you may or may not find useful). The application allows 10 seconds to prepare, before recording a picture ('screenshot') of your display. This is the perfect option when you are trying to create an image of hidden menus when a normal screenshot command would interfere with the combination required to enter the particular menu. One example is a screenshot of the hidden Library option within Finder's Go function. To see the Library option under the Go function in the menu bar at top of your screen, you need to hold down the Option key, and to take an image, you need to press the keyboard shortcut of Command, Shift, and 3. These two different combinations must be used at once and will probably fail. The Grab application resolves this situation by giving you 10 seconds to prepare. See more information about the built-in screenshot feature and Grab application.
The Grapher tool is not that well known but can be useful. This application automatically paints 2D and 3D graphs. Simply enter one or a number of formulas. Painting can be saved in .gcx format by default, however, the export function provides some other popular formats such as .JPEG or .PDF. This tool is great for preparing reports and projects. Anywhere you require a graph, this application can help.
This application is a gateway to an area of storage where all autofill/passwords are stored. All Wi-Fi network passwords that you have previously connected to are stored in this area. Additionally, if you are using your computer and mobile device with the same Apple ID, passwords that you have entered within your mobile device will also be accessible through this application. This is great option to share public network passwords with your friends, and might also help when you forgot your own network (or other login) password. All you need to reveal the password within the Keychain app is your computer's admin password. To check a saved password via Keychain Access, launch the application and use the search field, type the network name or other system where the password was entered, double-click or right-click on the line with the required password and choose Get info. Enable the checkbox beside Show password, enter the administrator's password, and you will see the saved password. When you close the information window, the password will be hidden again until you reenter the administrator's password.
Migration Assistant help with data transfer to and from Mac computers. This app works with other Mac computers, Windows computers, Time Machine backups, and other external drives. This is an essential tool when setting up a newly-purchased Mac, and helpful for recent switchers from the Windows world to Macs.
This tool is designed to edit AppleScripts. These are small applications or sets of instructions that automatically execute tasks without the need for manual interference. This application also remains in a group of tools that are useful only if you have advanced knowledge (if you are not an advanced user, skip this application).
This tool enables you to find out all information about your Mac system, including live status and specifications. For example, if you are using a portable computer, such as a MacBook, you can find information about battery health, remaining energy and amount of charge cycles performed under the Power section. This might be useful if you are buying a used computer, or trying to find out why it shuts down without any warning messages.
Terminal, is one of the most powerful tools, and sometimes appears confusing for inexperienced users due to its command line interface. In fact, using this tool allows you to control the UNIX-based operating system (this is actually the Mac's operating system). Terminal essentially provides straightforward access to the operating system, and thus should not be used carelessly by simply typing and executing commands found on the Internet. With the help of Terminal, however, you can customise elements of the Mac. Often, accurate commands executed through this application will solve various issues. For example, a disabled webcam or corrupted user account. The title of Terminal's window will display the name of the current user, the size of the window in pixels, and the type of 'shell' in use. Some of its commands requires you to enter the administrator account password. An example is the command 'sudo', which requests super user permissions (granting full access to modify the operating system).
The final built-in tool under the Utilities folder is the VoiceOver Utility application, which is designed to turn on and adjust the VoiceOver feature on the Mac. This tool can be used to 'read' text easily. For example, this feature is useful when people struggle to read small text and is one of Apple's best accessibility features. Furthermore, this tool offers helpful audio hints while you are working, and depending what you are working with (gestures, keyboard, braille display, etc). Note that VoiceOver and Siri are completely separate features of the macOS.
Struggling to find your Utilities folder?
One of the easiest ways to find the Utilities folder is to launch Finder. Then click on Go in the menu bar at top of your screen, and then locate Utilities option. Alternatively, you can use the keyboard shortcut of Shift, Command, and U.
If you cannot find the Utilities folder through Finder, use Spotlight search by pressing the keyboard shortcut of Command and Spacebar. Then type Utilities. Id the folder does not appear, visit System Preferences and ensure that you are not logged-in with limited user access - under System Preferences, open Users & Groups and check the permissions of your current account.