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Schedule Emails on Your Apple Devices

How You Can Schedule Emails on Your iPhone, IPad, and Mac

Sending an email at the right time can make a big difference as timing is everything. It can also improve your productivity. If you're the type of person who can't remember important dates, scheduling emails to wish someone a happy birthday or send an important message can tremendously help you. Or maybe you're running a business, and you need to send marketing or reminder emails to your customers. Scheduling them can save you time and not stress you out as much.

Scheduling emails is beneficial both to you and the recipient. If you're sending an email to someone situated in another part of the world, time zones became important. If you're sending an email to a client, and it's the middle of the night for them, high chances are your email won't be at the top of the inbox for them when they open it.

Schedule Emails on Your Apple Devices

Another reason why you need to schedule emails is timing. As mentioned before, timing is essential as the receiver might not see email received on Friday evening or the weekend. They can even get lost in the inbox if their email is flooded with messages.

Email scheduling would also be beneficial for you're mental state. You can pick a day or a few hours in a week to compose all the emails you need to send out throughout the week and schedule them. That way, you'll be more at ease and can focus on more important things.

Depending on what's more convenient for you, you can schedule your emails on iOS and macOS devices. The difference is that Mac has more options on how you can do that.

Unfortunately, the Apple Mail app doesn't have the option to schedule emails, so you'll need to use a third-party email provider or schedule your emails using Automator and Callendar app. However, Automator is only available on a Mac.

In this article, you'll found out how to schedule your emails in Gmail and Spark on your iPhone, iPad, and Mac. Also, how to schedule emails using the macOS built-in app.

Table of Contents:

How to Schedule Emails in Gmail on iPhone and iPad

Gmail is one of the most popular free email services out there. If you've never heard of it, it belongs to Google and has many features. When using Gmail, you also get access to Google Docs, Sheets, Calendar, and more. Gmail also offers the option to schedule your emails for later dates.

To schedule emails in Gmail on iPhone and iPad, follow the steps below:

1. Launch the Gmail app.
2. In the Gmail window bottom right corner, tap on "Compose" and create your email or open an email you've already created.

Compose email

3. Then, in the top right corner, tap on the three dots.

Click on three dots

4. When the menu pops up, tap on "Schedule send".

Click on Schedule send

5. You can choose from "Tomorrow morning", "This afternoon", "Monday morning" or "Pick date & time".

Choose date and time

6. If you picked "Pick date & time", select the day and time you want the email to be sent.

Set date and time

7. When you're finished, tap on "Save".

Your email will be sent as scheduled.

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How to Schedule Emails Using Spark on iPhone and iPad

Spark is an excellent alternative to the native Apple Mail app. Spark is designed to make you as productive as possible. It has integration with other third-party apps like Dropbox, Google Drive, Evernote, and others. It also allows you to schedule your emails.

To schedule emails in Spark on iPhone and iPad, follow the steps below:

1. Open the Spark app.
2. In the Spark window bottom right corner, tap on the pencil icon and create your email or open an email you've already created.

Create email

3. Then, at the bottom menu, click on the schedule icon that looks like a paper plane with a clock next to it.

Schedule email

4. You can choose to schedule "Later Today", "This Evening", "Tomorrow Morning", "Weekend", or pick a custom date and time by clicking on "Pick date".

Choose date and time

5. Select a date and time and click on "Set".

Set time and date

6. Then, click on the Send button.

Your email is scheduled and will be sent out on the day and time you picked.

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How to Schedule Emails in Gmail on Mac

Scheduling emails on iOS and macOS in Gmail is a little bit different.

To schedule emails in Gmail on Mac, follow the steps below:

1. Go to the Gmail website and log in to your account.
2. Then, in the upper left corner, click on "Compose" and create your email or open an email you've already created.

Compose email

3. When you're ready, click on the arrow next to the "Send" button and then click on "Schedule send".

Schedule send email

4. Choose to schedule for "Tomorrow morning", "Tomorrow afternoon", "Monday morning", or click on "Select date and time" to choose a date.

Choose date and time

5. If you've chosen to "Select a date and time", pick a date, time and when you're done, click on "Schedule send".

Click on Schedule send

The email will be sent on the day and time you've chosen.

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How to Schedule Emails in Spark on Mac

Scheduling emails in Spark on Mac is very similar to the process on your iOs device.

To schedule emails in Spark on Mac, follow the steps below:

1. Open Spark.
2. Create an email by clicking on the pencil icon next to the search bar or open an email you've already created.

Create email

3. Then, click on the schedule button, located next to the "Send" button. It should look like a paper plane with a clock next to it.

Schedule email

4. You can pick a custom date and time or choose from "Later Today", "This Evening", "Tomorrow Morning", and "Weekend".
5. When you're done, click on "Set Time" and then on "Schedule".

Set time and date

Now you've scheduled your email for a later time.

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How to Schedule Emails Using Automator and Calendar apps on Mac

Automator is an app integrated with your Mac's operating system. It helps you automate certain tasks with a simple interface that's easy to navigate and understand. One of the things it has to offer is email scheduling. To schedule emails with Automator, you also need to use the Callendar app to choose a date and time.

First, you need to set up email scheduling in the Automator app.

To set up email scheduling in Automator, follow the steps below:

1. Open the Automator app.
2. Click on "New Document". Select "Workflow" and then click on "Choose".

Choose worflow

3. Then, in the left sidebar, under "Library", select "Mail".

Select Mail

4. In the second sidebar, locate "New Mail Message" and drag the action to the empty box next to the sidebar.

Create email in Automator

5. Create an email, and when you're finished, from the actions sidebar, drag "Send Outgoing Messages" under the composed email.

Send email using Automator

6. In the menu bar, click on "File" and then on "Save".

Click on Save

7. Name the file. Next to "File Format", choose "Application".

Save Automator file

8. When you're done, click on "Save".
9. Then, click on the Send button.

Now that you're done setting up Automator, you can schedule your email using the Callendar app.

To schedule emails using the Calendar app, follow the steps below:

1. Launch the Calendar app.
2. Choose a date you want to send the email and double-click on it.
3. Enter the event's name and set the time you want the email to be sent out.
4. Then, next to "Alert", choose "Custom".

Select custom alert

5. Click on "Message with sound" and choose "Open file".

Choose to open file

6. Then, click on "Calendar" and choose "Other".

Select other

7. In the pop-up window, locate and select the Automator file you've created. Then, click on "Select".

Select the Automator file

8. When the file is added, expand the time drop-down menu, select "At time of event", and click on "OK".

Select to send the message at time of event

That's it! You've scheduled your email. Although it might have been a long process, you didn't need to use any third-party apps.

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We hope this article was helpful!

You can also check the video below for a step-by-step tutorial.

Video on How You Can Schedule Emails on Your iPhone, IPad, and Mac

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About the author:

Tomas Meskauskas

I am passionate about computer security and technology. I have an experience of 10 years working in various companies related to computer technical issue solving and Internet security. I have been working as an editor for pcrisk.com since 2010. Follow me on Twitter to stay informed about the latest tech news or online security threats. Contact Tomas Meskauskas.

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