Add or Remove Email Account in Mail App on Mac

How to Add or Remove Email Account in Mail App on macOS

Email is one of the main ways we communicate with each other. We use it to send pictures and files to our friends and family, exchange documents with our colleagues, and use it for online inquiries. Email is also a crucial element for businesses and their marketing strategies. It helps to attract more clients and generate more revenue as well as provide customer support.

Apple Mail is a great email management app. It is a built-in software used to manage your emails and was developed by Apple Inc. Mail was included in all Mac operating system versions since the Mac OS X Panther. The app is available only for macOS, iOS, watchOS, and iPadOS users. Mail utilizes SMPT (Simple Mail Transfer Protocol) for email sending and is integrated with the Contacts list, Calendar, Maps, and other apps. It works great with popular email providers like Gmail, Outlook, Yahoo! Mail, iCloud, and AOL. It means you can use any email account you have without always having to go to that service's website. Let us say you have a Gmail account. So instead of going to gmail.com and logging in each time, you can open the Mail app, and all your emails will be immediately presented in front of you.  Mail is also integrated with the Contacts list, Calendar, Maps, and other apps.

How to Add or Remove Email Account in Mail App on macOS

The Mail app offers many great features that can help make your daily life easier. Since Mail has to check your email for new messages by going to whichever service you use, you can set how often the app will do that. Suppose you want to make it more personal. In that case, you can customize it by selecting Mail notification sound, which alerts you of a new email. If you run a business, want to look professional, or are just tired of wiring your name every time, you can create and add a signature that will be shown at the bottom of every email you send. With the Mail app, you can also search for specific email messages, mark emails as "Unread", as well as filter them by "Unread", which helps organize your mailbox and separate them from other messages. With Mail, you can attach scans, photos, videos, drawings, and other files to your emails.

What is great about Apple's Mail app is that you can add more than one email account and manage them all in one place. You can add different email account set with various providers. That means you no longer need to visit different email service platforms each time you want to check all your emails.

If you are new to Mail, let's find out how to set up your Mail account, how to add multiple emails, and how to temporarily or entirely remove an email account.

Table of Contents:

Add Email Account to Mail App

How to Add Email Account to Mail App for the First Time

If you are a first-time Mac user and do not know how to set up an email account on the Mail app, do not worry. A detailed explanation below will help you set it up in no time.

To add an email account to the Mail app, follow the steps below:

1. Launch Mail app from Launchpad, Finder, or Spotlight.
2. In the Mail app, you will see a pop-up message asking you to "Choose a Mail account provider", and you will be given suggestions. Choose your provider from the suggestions or, select the "Other Mail Account" option if you do not see yours.
3. Click on "Continue".

Choose email provider

4. A window of your provider's sign-in page will pop-up. Enter your email account credentials and sign in to your account.
5. When your account is verified, it will be added to the Mail app and you will have the option to choose which apps you want to link to this email account.

Select apps to link with your email

You can now view and send emails from the Mail app.

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How to Add Multiple Email Accounts to Mail App

If you have more than one email account, you can add it to the Mail app and use several email accounts. You can add other email accounts even if it is from a different provider than the first one.

To add multiple email accounts to the Mail app, follow the steps below:

1. Launch Mail app from Launchpad, Finder, or Spotlight.
2. When the Mail app opens, in the upper menu bar, click on "Mail".
3. Then, click on "Add Account".

Click on Add Account

4. You will see a pop-up message asking you to "Choose a Mail account provider", and you will be given suggestions. Choose your provider from the suggestions or, select the "Other Mail Account" option if you do not see yours.
5. Click on "Continue".

Choose an email provider

6. A window of your provider's sign-in page will pop-up. Enter your email account credentials and sign in to your account.
7. When your account is verified, it will be added to the Mail app and you will have the option to choose which apps you want to link to this email account.

Select apps to link with your email

Check if the Mail tick-box is selected for the account.

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How to Add Email Account to Mail App from System Preferences

You can use this method when you want to use the same email account with other apps on your Mac.

To add an email account to the Mail app through settings, follow the steps below:

1. In the upper menu, click on the Apple logo.
2. In the pop-up menu, click on "System Preferences", and in the "System Preferences" window, locate and click on "Internet Accounts".

Go to Internet Accounts

Or when the Mail app opens, in the upper menu bar, click on "Mail" and click on "Accounts" in the pop-up menu.
3. When you will see the "Internet Accounts" settings window at the bottom of the left sidebar, click on the (+) button.
4. On the right side, you will be given email provider suggestions. Choose your provider from the suggestions or select the "Add Other Account" option if you do not see yours.

Click on the plus button

5. Click on "Continue".
6. A window of your provider's sign-in page will pop-up. Enter your email account credentials and sign in to your account.
7. When your account is verified and added to the list, you will have the option to choose which apps you want to link to this email account.

Select apps to link with your email

If you do not want to link your email to other apps, disable them and click on "Done".

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Remove Email Account from Mail App

How to Temporary Disable Email Account on Mail App

While your email account is temporarily disabled, you will not be able to see your emails in the Mail app, but they will remain on your Mac, so you can get them back when needed.

To temporarily remove an email account from the Mail app, follow the steps below:

1. Launch Mail app from Launchpad, Finder, or Spotlight.
2. In the upper menu, click on the Apple logo and go to "System Preferences". In the "System Preferences" window, locate and click on "Internet Accounts".

Go to Internet Accounts

Or when the Mail app opens, in the upper menu bar, click on "Mail" and click on "Accounts" in the pop-up menu.
3. In the left sidebar, select the email account that you want to remove temporarily.
4. On the right side, uncheck the box next to "Mail". Disabled account emails will not be shown in the Mail app.

Uncheck the box next to Mail

If you want to enable your account again in the Mail app, check the box next to "Mail" again.

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How to Remove Email Account from Mail App

If you want to remove your email account from the Mail app completely, then use this method. Keep in mind that after you remove the email account from Mail, the emails are deleted, and you will not be able to recover them. Although you will still see them when logging in to your email on the internet as they will remain on the account's mail server.

To remove an email account from the Mail app, follow the steps below:

1. Launch Mail app from Launchpad, Finder, or Spotlight.
2. In the upper menu, click on the Apple logo and go to "System Preferences". In the "System Preferences" window, locate and click on "Internet Accounts".

Go to Internet Accounts

Or when the Mail app opens, in the upper menu bar, click on "Mail" and click on "Accounts" in the pop-up menu.
3. In the left sidebar, select the email account that you want to remove.
4. On the right side, you will see a list of applications you are using with that email account. Uncheck all apps.
5. At the bottom of the left sidebar, click on the (-) button.

Click on the minus button

6. When asked if "Are you sure you want to delete the account", click on "OK".

Click on OK

Now, the email account has been removed from your Mac.

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We hope you found this article useful!

For a detailed step-by-step explanation of each method, check out the video below.

Video on How to Add or Remove Email Account in Mail App on macOS

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About the author:

Tomas Meskauskas

I am passionate about computer security and technology. I have an experience of 10 years working in various companies related to computer technical issue solving and Internet security. I have been working as an editor for pcrisk.com since 2010. Follow me on Twitter to stay informed about the latest tech news or online security threats. Contact Tomas Meskauskas.

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